Category Archives: Citizenship Document

KNOW ALL ABOUT Permanent Account Number (PAN)

What is it?

Permanent Account Number (PAN) is a ten-digit alphanumeric number, issued in the form of a laminated card, by the Income Tax Department, to any individual or body that applies for it or to whom the department allots the number without an application. PAN enables the department to link all transactions of the person/body with the department. These transactions include tax payments, TDS/TCS credits, returns of income/wealth/gift/FBT, specified transactions, correspondence, and so on. PAN, thus, acts as an identifier for the person/body with the tax department.

PAN was introduced to facilitate the linking of various documents, including payment of taxes, assessment, tax demand, tax arrears(debts) etc. related to an assessee, to facilitate easy retrieval of information and to facilitate the matching of information with respect to investment, raising of loans and other business activities of taxpayers collected through various sources, both internal as well as external, for detecting and combating tax evasion and widening of tax base.

The different categories of applicants are mentioned below-

Category of Applicants
HUF (Hindu Undivided Family)
Firm / Limited Liability Partnership
Association of Person(s) / Body of Individuals / Trust / Artificial Juridical Person / Local Authority




An example of a PAN is AFZPK7190K.

The fourth character of PAN i.e. “P” in the above PAN represents the status of the PAN holder. “P” stands for Individual, “F” stands for Firm, “C” stands for Company, “H” stands for HUF, “A” stands for AOP, “T” stands for TRUST etc. Fifth character i.e. “K” in the above PAN represents the first character of the PAN holder’s last name/surname.

A PAN card looks like this-


Why do I need a PAN?

It is imperative that you have a Permanent Account Number since it is mandatory to quote PAN on the return of income, all correspondence with any income tax authority. From 1 January 2005, it has been made mandatory to quote PAN on challans for any payments due to Income Tax Department. Further, it is compulsory to quote PAN in all documents pertaining to the following financial transactions-

(a) sale or purchase of any immovable property valued at five lakh rupees or more;

(b) sale or purchase of a motor vehicle or vehicle, [the sale or purchase of a motor vehicle or vehicle does not include two-wheeled vehicles, inclusive of any detachable sidecar having an extra wheel, attached to the motor vehicle;]

(c) a time deposit, exceeding fifty thousand rupees, with a banking company;

(d) a deposit, exceeding fifty thousand rupees, in any account with Post Office Savings Bank;

(e) a contract of a value exceeding one lakh rupees for sale or purchase of securities;

(f) opening a bank account;

(g) making an application for installation of a telephone connection (including a cellular telephone connection);

(h) payment to hotels and restaurants against their bills for an amount exceeding twenty-five thousand rupees at any one time;

(i) payment in cash for the purchase of bank drafts or pay orders or banker’s cheques for an amount aggregating fifty thousand rupees or more during any one day;

(j) deposit in cash aggregating fifty thousand rupees or more with a bank during any one day;

(k) payment in cash in connection with travel to any foreign country of an amount exceeding twenty-five thousand rupees at any one time.

Who must have a PAN?

  1. All existing assesses or taxpayers or persons who are required to furnish a return of income, even on behalf of others;
  2. Any person carrying on any business or profession whose total sales, turnover or gross receipts are or is likely to exceed five lakh rupees in any previous year;
  • Any person, who intends to enter into financial transaction where quoting PAN is mandatory;
  1. The Assessing Officer may allot PAN to any person either on his own or on a specific request from such person.


Please Note: Obtaining or possessing more than one PAN is against the law, for which penalty of Rs10,000/- may be imposed.


Where do I Apply for a PAN?

In order to improve PAN related services, the Income Tax department has authorized UTI Investor Services Ltd (UTIISL) to set up and manage IT PAN Service Centers in all cities or towns where there is an Income Tax office and National Securities Depository Limited (NSDL) to dispense PAN services from Tax Information Network (TIN) Facilitation Centers. For the convenience of PAN applicants in big cities, UTIISL has set up more than one IT PAN Service Center and likewise there are more than one TIN Facilitation Centers.

Online application for PAN is permitted. The application form,Form 49A is readily available on the websites of both NSDL and UTIISL and on the website of the Income Tax Department (ITD). The websites are provided below, respectively-

The form is also available at IT PAN Service centers and TIN Facilitation centers.


What to do when changes/corrections need to be made in the PAN Card-

The websites of UTIISL and NSDL provide options whereby you can make corrections to your existing PAN Card. In such a case, a duplicate card is issued with the same PAN but with updated information.


How to Track the Status of your Application-

You can track the status of your application for new PAN / reprint of PAN card / Changes or Correction in PAN details using the 15-digit unique Acknowledgment Number after three days of application using this facility.

Payment Related Information-

  • Fee for processing PAN application:107 (93 + service tax) for PAN card to be dispatched in India. For dispatch outside India, fee is989 (including service tax).
  • Payment should be in INR and payment instruments in other currency will not be accepted.
  • Payment can be made through Demand Draft, Credit card / Debit card or Net Banking. Demand Draft should be in favor of‘NSDL-PAN’payable at Mumbai.
  • Acknowledgment number should be mentioned on the reverse of the Demand Draft.

Documents and Information to be Submitted for Application-

A proof of Identity, proof of address and proof of birth need to be submitted along with the form. Also, a recent, colored photograph (Stamp Size: 3.5 cms x 2.5 cms) of the applicant needs to be affixed on Form 49A and signed across. Lastly, the designation and code of the concerned Assessing Officer of Income Tax department will have to be mentioned in Form 49A. For further details, please click on the following link-


  • A photograph is compulsory only in case of ‘Individual’ applicants.
  • It takes about 15 days to receive your PAN card. However, PAN can be obtained in around 5 days if the application is made through Internet and processing fee paid through credit card.
  • The NSDL or UTIISL, as the case may be will ensure the delivery of the PAN card at the address indicated by you in the application form.
  • In case you have not received your PAN in spite of applying for it, please contact AaykarSampark Kendra (0124-2438000 or 95124-2438000 from NCR) or or send an email to
  • Please address your inquiries regarding PAN application to-


The Vice President

IT PAN Processing Centre,

UTI Investor Services Ltd

Plot No. 3, Sector – 11

CBD_ Belapur

Navi Mumbai-400 614


Tel No. 022-27561690

Fax No. 022-27561706



The Vice President

Income Tax PAN Services Unit, NSDL

4th Floor, Trade World, A Wing

Kamala Mills Compound,

  1. B. Marg, Lower Parel,

Mumbai-400 013


Tel No. 022-2499 4650

Fax No. 022-2495 0664




Dipshikha Sinha
BA English Honours- I
Christ University,

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200 px

200 px (Photo credit: Wikipedia)

What is itAadhaar is a 12 digit individual identification number issued by the Unique Identification Authority of India on behalf of the Government of India. It is a proof of identity and address, anywhere in India for any individual who is a resident in India and satisfies the verification process laid down by the UIDAI, irrespective of age and gender, caste, creed, religion . Enroll for Aadhaar is free of cost. Each Aadhaar number is unique to an individual and will remain valid for life.


  • It is not a proof of citizenship,
  • It can be used to claim government benefits and services,
  • It can be used by the underprivileged residents in accessing services such as the formal banking system, giving the opportunity to easily avail various other services provided by the Government and the private sector.

How to get it:

  • Aadhaar enrolment is free and needs to be done only once. You can go to any authorized Aadhaar enrollment center anywhere in India with your identity and address proof such as:-
  1. voters card,
  2. ration card,
  3. passport
  4. driving license,
  5. photo ID cards like PAN card and Govt ID cards, photo bank ATM card, CGHS/ECHS photo cards, pensioner photo card, freedom fighter photo card, Kissan photo passbook,
  6. NREGS job card  are permissible for identity proof.
  7. Address proof documents also include water – electricity – telephone bills from the last three months,
  8. property tax receipt,
  9. insurance policy,
  10. signed letter having photo on bank letterhead,
  11. post office account statement or passbook,
  12. credit card statement (not older than 3 months),
  13. vehicle registration certificate,
  14. rent, lease, registered sale-agreement.
  • Certificate of Address having photo issued by MP or MLA /Gazetted Officer/Tehsildar on letterhead or by Village Panchayat head or its equivalent authority (for rural areas) is accepted.
  • If you do not have address proof, Certificate of Identify having photo issued by Gazetted Officer/Tehsildar on letterhead is also accepted.
  • If you do not have any of the documents mentioned above, you can still get your Aadhaar card by taking the help of Introducers. Contact your Aadhaar office to get more information.
  • At the enrollment center, please fill your personal details within the form. Your photo, finger-prints and iris scan will also be taken as a part of the enrollment. 

It generally takes 50-90 days to process your Aadhaar card and send it to your residence through post.

You can also check your enrollment status online on the official website of UIDAI by entering the 14 digit Enrollment number and 14 digit date and time on the acknowledgement slip.

Aadhaar Card Helpline No: 1800-180-1947 or email at

For more details, please visit:


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Changing Name In Ration Card

Changing your name you ration card can be done by following these procedures:

Steps before the change of name in ration card:

  • Consult your lawyer and prepare an affidavit to change your name.
  • The name will then be published in State Government Gazette.
  • You can also publish the change of name in a newspaper.
  • Once this is done, you will be known by your new name.
  • You must now file a petition to the Munsif/ Civil court of your District/Taluk to access an order that your new name and old name both indicate the same person.

Once these formalities are completed, a person can actually go ahead with the process of changing name in ration card.

Changing Name in Ration Card:

  • You should go your local Public Distribution office.
  • Collect a form for changing name in Ration Card.
  • You should submit the form with affidavit attested by First Class Magistrate and newspaper cutting along with the old ration card.
  • The authority will provide a slip with the date mentioned for handing over the ration card with the new name. Generally it takes about a fortnight to get the work done.




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Ration Card

Rice Diversity. Part of the image collection o...

Rice Diversity. Part of the image collection of the International Rice Research Institute (IRRI) . (Photo credit: Wikipedia)

What is itA ration card is issued under the authority of the state government, as per the public distribution system, enabling people to make purchases of essentials at discounted price from fair price shops.


  • A ration card is a very vital document for an Indian citizen.
  • Apart from providing essential goods at a subsidized rate, it also is a proof of residence and citizenship.
  •  It is also a must to get a passport, bank account, trade license, driving license, issue a card of employment exchange.
  • It acts as an important tool for identification while applying for other certificates like the Domicile Certificate, Voters ID Card.

How to get it: For new ration card, contact your local  Food and Civil Supplies department on any working days (i.e Monday-Friday) to obtain the application form for making a new consumer (Ration) card.

Note: You can also download the application form from the website of the Food and Supplies Department, Government of West Bengal. (weblink:

 Documents that are required are as follows:

  1. Passport sized photographs of the head of the family attested by a gazette officer/MLA/MP/Municipal Councillor,
  2. Voter identity card,
  3. A Rs. 2 worth of court fee stamp,
  4. The surrender/ Deletion Certificate of the previous Ration Card, if there was any,
  5. Specified proofs of residence.
  6.  Any one of the following documents as residential proof:
  • Receipt of tax payment
  • Document of rent agreement 
  • Gas bill
  • Bank passbook 
  • Electricity bill
  • Telephone bill
  • Letter mailed by post office in your house

In case you are not able to provide any proof of residence, the circle FSO conducts spot inquiries by recording the statements of two independent witnesses in your neighbourhood.

If a new born baby’s name is to be enlisted in the family ration card, then

  •  Go to Food and Commodities section of District collector Office
  •  Collect application form
  •  Indicate your relationship with your baby in the form

Additionally, the following documents are required along with the application form:

  •  Birth certificate of new born baby
  • Your marriage certificate
  • Parents’ ration card of your child, that is, you and your husband/wife’s ration card.

In the existing ration card, if you want to make any corrections, you need to fill up a form (available at and apply to the rationing officer of your locality with relevant documents. 

In case of change of address outside the Sub area, you must obtain a surrender certificate given by the previous ration office, get the ration cards cancelled from the Ration Office of issue and apply for a fresh ration card with the rationing officer of the changed area.

If you have lost your ration card, then file a diary with the police, fill up a form (available at and contact your local  Food and Civil Supplies department with all documents.

Note: Please carry all the documents with the hard copy of the application form (if downloaded from the website) both in original and photocopies.  Normally it takes 15 days for a Ration Card to be issued.

BPL, AAY and Annapurna ration cards are issued by the Rationing Officer on the basis of lists prepared by Panchayat and Rural Development Deptt. / Municipal Affairs Department.

Apart from Ration Cards being issued to individuals, such Cards are also issued to the Social Welfare Institution / NGOs on receipt of the following:-

  1.  Prayer / Application
  2.  Residential Proof
  3.  Certificate from Social Welfare Department
  4.  List of Inmates with supporting documents
  5.  Source of Income.

GrievancesYou can complain about any problem regarding collection of ration by dint of ‘public cell’ through an application or addressing – To, The Director, Public Grievance & Assistance Office, Khadya Bhavan, 11A Free School Street, Calcutta – 700 087.

Area Office throughout Calcutta


(I) Deputy Director of Rationing/Initial Area II :


(1) Shyampukur  Shed no.- 14  11A, Free School Street, Calcutta – 87
(2) Maniktala II  Shed no. – 6 11A, Free School Street, Calcutta – 87
(3) Jorasanko  Shed no. – 6 11A, Free School Street, Calcutta – 87
(4) Burrabazar  Shed no. – 6  11A, Free School Street, Calcutta – 87
(5) Park Street  50, Rippon Street, Calcutta – 16.
(6) Muchipara  70E, Ananda Palit Road, Calcutta – 14.
(7) Beliaghata P-20, Beliaghata Main Road, Calcutta – 85.
(8) Maniktala II 224, A.P.C. Road, Calcutta.
(9) Chitpur  224, A.P.C. Road, Calcutta.
(10) Amherst Street 116 Vivekananda Road, Calcutta – 6.
(11) Cossipore 5 K.C. Road, Calcutta – 2
(12) Burrabazar  3 Baipuntha Sen Lane, Burrabazar, Calcutta. 

(II) Deputy Director of Rationing/Initial Area I :


(1) Bhawanipore  51B, Kali Temple Road, Calcutta – 16
(2) Wartgunge 52B, Kali Temple Road, Calcutta – 26.
(3) Behala West  15A, S,M. Roy Road, Calcutta – 38.
(4) Garden Reach B-193 Garden Reach, Calcutta – 24 
(5) Tollygunge 145, Regent Park, Calcutta – 40.
(6) Jadavpur 40A, Southand Park, Calcutta – 29.
(7) Haltu  CIT Complex, Jadavpur.
(8) Ballygunge 24 Hindustan Park, Calcutta – 29. 
(9) Behala East P-656 Tollygunge Circular Road, Cal – 53.
(10) Beniapukur 5/10C Rifle Range Road, Cal – 19.
(11) New Alipore  12, Peary Mohan, Calcutta – 27.


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Birth Certificate

English: A cherubic happy Indian child

English: A cherubic happy Indian child (Photo credit: Wikipedia)

What it is: A birth certificate is a very important document which registers the birth of a child with the local governing bodies/government (Kolkata Municipal Corporation for Kolkata). As per the Law, each birth has to be registered within 21 days. It is a mandatory document requirement to get service in any governmental or non-governmental institutions.

Importance: Birth registration is a key event in a child’s life. This is because it provides legal proof of the identity of the child. Unregistered children find it more difficult to access the rights and privileges to which they are entitled.

  • It is a legal requirement to produce a birth certificate in order to enrol a child in school.
  • It protects the child from illegal employment including involvement in armed conflict and hazardous child labour.
  • Unregistered children do not have access to governmental healthcare services.
  • A birth certificate may provide children under arrest with some protection against prosecution as an adult by providing proof of age.
  • Without a birth certificate, children find it difficult to prove to officials they are eligible for assistance at times of personal and national crisis for food aid and refugee status. Furthermore, children lost or abandoned in such upheavals and who lack papers cannot easily be legally adopted.
  • Registering girls at birth can help to protect them from child marriage.
  • The lack of a legal status and identity means that children may be more prone to being trafficked. The absence of a birth certificate can also hinder repatriation efforts.
  • The lack of a birth certificate may make it difficult in later life to get work, obtain credit and inherit property. They may also be denied welfare support and the right to vote.
  • Birth registration data can play an important role in the planning of a country’s economic and social development.

How to get a Birth Certificate:

For birth occurring in Govt. Hospitals in Kolkata:  If your child was born  in any government hospital falling within the Kolkata Municipal Corporation Area, then the birth certificate can be collected from health office of that area (borough) within 1 (one) year of the child’s birth. To get this you need to show the original Discharge Certificate which was given to you by the hospital. (Contact the hospital in case you don’t have a discharge certificate).

For birth occurring in Private Hospitals/Nursing Home in Kolkata: Within 21 days of birth the hospitals/nursing home authority will send the birth report to the concerned borough health office. Contact the concerned borough executive health officer of the area to obtain a copy of the Birth Certificate. The name of the child could be inserted in the certificate at this time.

For  births in residence: If you child is born in a private residence, then the head of the family needs to report the birth to the concerned Ward Health Unit for registration within a month and not later than 1 year. You need to show the medical certificate of birth issued by a Medical Practitioner/Midwife/ Traditional Birth Attendant and get the Birth certificate on the spot from the Ward Health Unit.

Note: Birth certificates for people born in a residence which are not reported within one year can be obtained on delayed registration with the orders/permission of First Class Magistrate of KMC area from the concerned borough Ex. Health Officer [up to 20 years] and KMC Main Office [beyond 20 years].

Delayed Registration of Birth: You must register your childs birth within one year of his/her birth in order to get a birth certificate.  Delayed Birth registration requires permission of Executive / 1st Class Magistrate of the KMC area. Such registration and certificates can be acquired from the concerned Borough Health Office of the corporation by submitting the proof of birth and the order/permission of the magistrate.

If an event of birth is found not registered, a Non-availability certificate can be obtained from KMC Main Office, Health Department at 5, S.N. Banerjee Road, Kolkata – 700 013 on production of supporting documents like Voter ID card, Educational Record, Ration Card etc.

Cost of Obtaining a Birth Certificate:

For first copy of Birth Certificate within one year from the birth-  Free of Cost

Additional Copies of Birth Certificate – Rs. 100/- for each copy

Non-availability Certificate-  Rs. 500/-

Where to get it:


Birth Registration Centres:

Sl. No.





10, B.T. Road, Cossipore, Kolkata – 700 002



79, Bidhan Sarani, Kolkata – 700 006



109, Narkeldanga main Road, Kolkata – 700 014



213/B, Chittaranjan Avenue, Kolkata – 700 006



22, Surya Sen Street, Kolkata – 700 012(a) W-36, WHU-36, 10 Hansi Street, 2nd Floor (b) W-37, WHU-37, 92 Baithak Khana Road, 1st Floor (c) W-40, WHU-40, 22,Surya Sen Street (d) W-41, WHU-41,25,Balmukund Maccar Rd (e) W-42, WHU-42,under the Fly Over on Raja Woodment Street (f)) W-43, WHU-43,128, M.G. Road (g) W-44, WHU-44,1, Nilmadhab Sen Lane (h) W-45, WHU-,under the Fly Over on Raja Woodment Street (i) W-48, WHU-48, Medical College Hospital (j) W-49, WHU-49, 34, Surya Sen Street (k) W-50, WHU-50,27/1 Sashi Bhusan Dey Street



1. NRS Hospital 2. WHU 46+47 – 16, Jadunath Dey Rd 3. WHU 51+52, Raja Subodh Mallick Sq 4. WHU 54+55 & 60 – 3, Girish Bose Road,Kol-14(Taltala      Dispensary)  5. WHU 53+61+62, 21, Hazi Md Moh Sqn (Hazi Disp)



1. WHU-59, P-65, Sundari mohan Ave, Kol 14 2. WHU-63, 9/1, A.J.C. Bose Road, Kol-17 3. WHU-66, 38, Sreedhar Roy Rd 4. WHU-58, 12, Gobindo Ghattick Rd, Kol-46 5. WHU-85, 3A, Dover Terrace, Kol-29 6. WHU-56, 48, Radhanath Chowdhury Rd, Kol 7. WHU-68, 175/2, Rashbehari Ave, Kol-29.



1. 36.Ballygunge Circular Road 2. Tiljala Road 3. Ladian Park, 3, Ramamoy Road 4. 118, Hazra Road 5. 26. Debenda Ghosh Rd, Bhowanipur, Kol-25 6. Vivekananda Park (Br Office Gr. Floor) 7. Southern Avenue 8. 1, Panchanantola Road



1. Belvedere Road, Kolkata – 700 027 2. 59, Dr. Sudhir Bose Road 3. 2, Hide Road 4. 103, Tollygunge Road 5. Bhukailash Roj Bari



217, Prince Anwar Shah Road, Kolkata – 700 033



Atabagan Health Centre, Garia, Kolkata – 700 084



47, Garia Main Road, Kolkata – 700 075



2, Raja Rammohan Roy Road, Kolkata -700 008



516, Diamond Harbour Road, Kolkata – 700 024



E 3, Circular Garden Reach, Kolkata – 700 024 WHU – 135, Shyama Charan Pal, KMC WHU – 134, G.R. Mat Home, B3, P.D. Jaan Lane WHU – 138, Karbala Railline (Battala) (Santoshpur Rly goods office) WHU – 139, Kashyapara WHU – 140, Khaldhari Mullick Para
Chief Mpl. Health Officer’s office The Kolkata Municipal Corporation, 5, S.N. Bannerjee Road, Kolkata – 700 013.(1st floor)

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